Wednesday, May 6, 2015

Minutes 2015/04

Divine Mercy Women’s Guild – April 20, 2015

The meeting was called to order by President Michelle Urban at 6:45, with 15 members present.

In Prayer Advisor Elaine Giacomo’s absence, Lauren Martin led the members in saying the Parish Prayer.

Ballots for the 2015 Ethel Cavanaugh Award were passed out and the membership given an opportunity to vote.

There were two corrections made to the Recording Secretary’s report, which was then accepted.

Corresponding Secretary, Yvonne Murray, reported sending out two Mass/sympathy cards, a get well card, and a birthday card with $50.00 to Msgr.Gerry.

Joyce Schmidt reported that Helping Hands had provided a reception after the Benoit funeral, and that although the reception after the Madeja funeral was not being held in the parish hall, the Guild was providing desserts for the reception elsewhere.  Janice McKensie commented that it was nice that we were able to help out with receptions at home or elsewhere, not just at the church.

Karen Bannister, Treasurer, was not present so there was no treasurer’s report.

Old Business:
Denise Long spoke about the May Banquet to be held Monday, May 11th, 2015 at 6pm at Bass Hall. It will be catered by Roy’s Market.  She asked that members sign up at this meeting, or call or email her to sign up.

Volunteers for the Community Supper in Hancock on April 23rd, organized by Helen Limina, were confirmed. These included women to setup from 12-2:00, preparation from 4-5:00, serving from 5:30-6:30, clean up beginning at 6:00, and baking of breads and desserts.

The First Communion Reception on May 3rd is at 1:00, coordinated by Helen Limina.  She will call those who signed up previously to confirm.

A conflict has occurred with regard to the Baccalaureate Event scheduled for June 7th.  The Senior Class trip is scheduled for that same weekend, but it was uncertain how many graduates we have this year and whether they are going on the trip. Lauren Martin will call to get the list and let Michelle know.  Denise Long, coordinator of the event, was thinking of french toast/sausages/fruit similar to what the Guild did last year.

The Nominating Committee proposed the following slate of officers for the 2015-2016 year:
               President – Sue Koziell
               Vice President – Lauren Martin
               Recording Secretary – Grace Hartman
               Corresponding Secretary – Yvonne Murray
               Treasurer – Beth McGurty
Karen Ayers moved, seconded by Janice McKensie, that the slate be accepted. The motion passed.  The officers will be installed at the May luncheon.

New Business:
The annual Plant Sale coordinated by Jean Frechette will be held on Saturday May 23rd at the Peterborough Community Center. Plants can be dropped off beside the church before the sale and will be moved to the PCC Friday night.  Help is available to dig plants if needed by contacting Jean or Denise.  Edna Drasba commented that the Hancock Dump has many pots for the taking and she and Jean will get together to get them.  Jean will email for helpers as time gets closer as volunteers are needed to move plants Friday night, and to set up and sell during the day on Saturday.  Denise moved, seconded by Karen, that money brought in by the sale be used for the kitchen in the new church.  It was passed.

The wording for the Constitution/By-law change to facilitate revamping the Guild’s meeting schedule as discussed at the February meeting was presented by Michelle. Some discussion followed, but the voting will be done at the May Banquet after the membership has had a chance to look at the changes. Michelle will send out an email, and hard copies will be provided for those members who do not have email or were not present at this meeting.

The annual disbursement of funds was discussed, which was difficult because the treasurer was not present.  Not knowing how much money is available, it was the consensus of those present that May would probably be the time to talk about this when more information is available.

In conjunction with fund dispersal, Lauren announced that May 17th is Msgr. Gerry’s 40th Anniversary.  He has indicated that he would like to wait until we are in the new church to celebrate and wishes to make it a family event involving brother priests to concelebrate a special Mass, and a reception involving all parishioners. This probably couldn’t happen until October so we still have time to plan. The Pastoral Council has already discussed plans and there will be more information at a later date. Some discussion ensued as to what the Guild could do besides facilitate a potluck finger food reception. The question of funding was discussed with no real decision made.

The meeting closed with a prayer led by Elaine Giacomo.

Respectfully submitted,   




Sue Koziell, Recording Secretary