Minutes 2013/10

Divine Mercy Women’s Guild
Business Meeting
October 14, 2013

 

6:39pm: Welcome given by Jean to new members

Stephanie A., Claire L., Beth D.

 

6:41pm: Opening prayer by Yvonne M.

 

Treasurer: Karen B will present the budget report, for our review, at the next meeting.

 

Recording Secretary: Minutes were accepted as written. Janice proposed posting the minutes on the blog earlier than a few days before the next meeting. This would give the members the opportunity to use the minutes as a reference to dates and times of upcoming events. The guild members supported this proposal. Beth said she would post the minutes on the blog as soon as they were sent to her.

 

Corresponding Secretary: Please contact Yvonne at rymurray37@myfairpoint.net if any member would like a card sent from the Guild.

 

Old Business:

The Holiday Stroll is scheduled for Saturday, November 23, 2013 from 9am – 2pm at The Monadnock Center for History and Culture at the Peterborough Historical Society, formally known as Bass Hall.

The hall will be opened for set-up on Friday at 10am and on Saturday at 7:30am.

The Holiday Stroll flyer (that will be posted in the community) was sent around the room. It was suggested the name Bass Hall be included on the flyer since not all of us were aware of the new name change.

A motion was passed to have the Bell Ringers play from 11-12noon for a cost of $125.

At our next meeting, the committee chairs will pass around sign up sheets for members help during the fair. We will need an initial crew to set up at Bass Hall, piano players, card tables for the café, bake sale table helpers, cookie bakers for the cookie trays, craft sellers and a clean up crew. Karen B spoke with Leo Smith and asked for help from the Youth Ministry.  The guild members suggested the youth help with carrying boxes up and down the parish hall stairs.

Chair: Karen B

Crafts: Karen A

Café: Jackie C

Cashier: Jean F and Connie L

Bake sale: Janice M

Raffle: Cheryl L and Linda C

Set up: Beth M and Jean F

Music: Jean F

If any member is donating a craft to the Holiday Stroll, please contact Yvonne. The items need to be inventoried. We would appreciate a suggested sale price although it might be changed to be consistent with the sale price of similar items. The craft group meets the 1^st and 3^rd Monday of the month in the parish hall at 6:30pm.

 

The raffle committee is requesting donations for their Gift Card tree as well as canned items for a raffle basket. They can be brought to the next meeting. Any questions should be directed to Cheryl L at lastrina7@msn.com

 

Helping Hands

Joyce S reviewed how our Helping Hands ministry is used. Joyce is notified if there is a funeral (with an anticipated attendance of 75 or less), that a family would like help with the reception. Calls are then placed to members who have offered to help with set-up, cleanup and baking. Families often donate money to defray the cost although it isn’t always the case.

 

Community Supper

Helen L has volunteered to organize the community supper in Hancock. For 2 years this has been a successful community outreach effort from our Guild. Helen would like to plan the supper for April and will be looking for volunteers to help her.

 

New Business

Joyce spoke about the organization and cleanliness of our parish kitchen. The Guild is aware there are many groups who use the kitchen and often it has been left in a mess.  Idalina T and the DMWG members try to keep the kitchen clean and organized but this has not always been the case with other groups using the kitchen. It was recommended a “Kitchen Committee” be formed with representation from each group who use the kitchen. Beth M volunteered to bring the issue before the Pastoral Council.

 

An activity survey was given to the members to fill out. The survey was returned to Jean, it will be reviewed and reported on at another meeting. There will be a Mystery Ride this coming March. Connie and Rebecca are chairing this fun event.

 

Karen A reported the Sisters of Mercy appreciated all the support the Guild gave to them.  They raised over $13K .

 

Ladies Night will be held at St Patrick in Jaffrey on Saturday night (10/19) from 4-8. There will be multiple vendors. Please use the gym parking lot.

 

Connie has offered to embroider our names on our aprons.  If this is something you would like Connie to do for you please put your name on a piece of paper, put the paper in the pocket of the apron and give your apron to Connie.

 

Sue K will order 6 more aprons for purchase. They cost $10 each. The aprons are worn during the Holiday Stroll, Helping Hands, Parish picnic, Plant sale and, anytime we want the public to be aware of our mission.

 

Thank you to Cathy B and Kim G for providing delicious refreshments at the end of our meeting.

 

Next meeting will be at 6:30pm on November 11, 2013

 

Closing prayer: Elaine G.

 

7:53pm Meeting adjourned

 

Respectfully submitted,

 

Janice McKenzie

Recording Secretary